STATE ARCHIVES LGS-1 FOR FIRE DISTRICTS – DOCUMENT RETENTION POLICY
LGS-1 Records Common in Fire Districts (updated 2022)
- The LGS-1 Retention and Disposition Schedule must be adopted prior to records disposition. In addition, prior to disposition, staff should consult the appropriate LGS-1 Schedule item cited to read full descriptions and review details on notes where indicated.
- Review the LGS-1 Schedule to find records not listed on this document.
- The LGS-1 introduction includes instructions, exceptions to the schedule, a sample resolution for adopting, Archives and other agency contact details.
- LGS-1 HTML and PDF formats: http://www.archives.nysed.gov/records/local-government-record-schedule/lgs-1-title-page
- Contact email@example.com 518-486-4823 or firstname.lastname@example.org for assistance.
DOWNLOAD THE DOCUMENT HERE:
EMS Cost Recovery Passes after 25 year Battle
EMS Cost Recovery has passed both houses of the State Legislature! The New York State Fire Service Alliance has long fought for the right of volunteer EMS to recover costs associated with their services. Prior to this legislation, New York was one of very few states that did not allow this. Volunteer EMS will now have the option to recover costs thanks to this bill, which would not have been possible without the support of legislators and, of course, our members. Thank you to all who helped make this legislation happen!
Support Billy’s Law
S8181/Martucci, No Assembly Sponsor Yet!
Legislation Aimed at Protecting Volunteer Firefighters Honors Death of Local Hero
New York State Senator Mike Martucci (R,C-Hudson Valley/Catskills) today at the Forestburgh Fire Company in Sullivan County announced the introduction of legislation in the state Senate that authorizes bail and pre-trial detention for all felony arson charges. This after Assistant Chief Billy Steinberg of the Forestburgh Fire Company died in the line of duty responding to a structure fire on January 15th that was intentionally set by a serial felon arsonist. For previous suspected felony arson charges, the individual was arrested and released on his own recognizance in accordance with the state’s bail reform law. The release occurred just one day prior to the fatal fire, on January 14th. The legislation (S.8181) is being dubbed “Billy’s Law,” after the deceased.
“Assistant Chief Billy Steinberg’s death was completely preventable. Due to the repeat criminal actions of a serial arsonist, a local hero’s life was cut tragically short,” said Senator Mike Martucci. “Our state leaders should not need any more evidence that bail reform is a failed policy. Before one more innocent life is lost, action must be taken. Billy’s Law is a practical step with a broad and bipartisan consensus to address the dangerousness of repeat offenders and protect our volunteer firefighters.”
The idea for the legislation hatched from a conversation between Senator Martucci and Billy’s father Jim Steinberg, an ex-chief of the Forestburgh Fire Company and a sitting fire commissioner, who contacted the senator for help. Its aim is to help protect volunteer firefighters by addressing a hole in the bail elimination act of 2019 which prevents law enforcement from keeping felony arson third- and fourth-degree suspects in custody.
“If New York’s bail reform law was not in place, this individual would have been retained in the Sullivan County Jail the first time he was arrested, but unfortunately because of the bail reform, he was released allowing him to set yet one more fire that ultimately took Billy’s life. The system has failed our community, my family, and Billy,” said Jim Steinberg. “At this time, my family and I are pleading to the New York State Senate and Assembly to change bail reform to protect our firefighters and the citizens of New York, so they never have to endure this type of tragedy themselves.”
During the introductory press conference, Senator Martucci was flanked by members of Billy Steinberg’s family – including his mother Laura and father Jim, Assemblywoman Aileen Gunther (D-Forestburgh) – who is co-sponsoring the bill in the state Assembly, Sullivan County Sheriff Mike Schiff (R), Sullivan County District Attorney Meagan Galligan (D), volunteer firefighters of Sullivan County, officials from the Firefighters Association of the State of New York (FASNY), and community members from every corner of Sullivan County.
“Arson is the willful or malicious burning of property especially with criminal or fraudulent intent. In instances where a person sets multiple dangerous fires in consecutive days we must allow for judicial discretion. For the safety of our firefighters, our community members and our property, we need to empower judges to have this discretion,” said Assemblywoman Aileen Gunther. “The lack of this ability led to the death of a young man, who I have known his whole life, Mr. Billy Steinberg. We cannot let this go without a solution. I am happy to be introducing a bill into the Assembly to make sure that this never happens again.”
“This commonsense legislation is necessary to protect our firefighters and the citizens of New York State,” said Sullivan County Sheriff Mike Schiff.
“This law is a step in the right direction toward commonsense bail laws that provide prosecutors the discretion to recommend and judges the authority to set bail whenever appropriate, considering the circumstances of an offense and the circumstances of the accused. My law enforcement partners and I are mindful, every day, of the loss of a dedicated fireman and lifelong Sullivan County resident during a fire we allege was intentionally set by a man mandatorily released without bail in connection with allegations that he had already recklessly burned two other buildings. We will not stop advocating to regain the authority stripped from us by the bail reform statute, and we will continue to use every tool at our disposal to fight for public safety,” said Sullivan County District Attorney Meagan Galligan.
“I personally knew Billy and saw his dedication to service. Billy always put his family and others first, and now, with the help of the community, we are going to honor Billy’s legacy and make sure this kind of tragedy never happens again,” concluded Senator Martucci.
Senator Martucci has consistently been an outspoken critic of New York State’s bail reform since it was first enacted and sponsors legislation to repeal it entirely. He is encouraging everyone to visit his website – martucci.nysenate.gov – where there is an online petition available to sign and support passing Billy’s Law.
MEMBERS OF THE NEWLY FORMED RECRUITMENT & RETENTION TASK FORCE
(Member / Appointing Authority)
Elisha Tomko, Chair / Governor
Karren Bee-Donohoe / Ex-officio, State University of New York
James Cable / Ex-officio, State Fire Administrator
Donald Corkery / Ex-officio, Association of Fire Districts
John Farrell, Jr. / Ex-officio, Fireman’s Association of New York
Donald Forbes / Minority Leader of the Assembly
Felipe Hernandez, Jr. / Governor
Arthur Hunsinger / Minority Leader of the Senate
Brittany Kitterman / Ex-officio, State Education Department
Kevin Klein / Temporary President of the Senate
Steven Klein / Speaker of the Assembly
Robert Kloepfer, Jr / Ex-officio, Association of Fire Chiefs
Gerald Knapp / Governor
Luci Labriola-Cuffe / Governor
Robert McConville / Speaker of the Assembly
Mary Alice Molgard / Governor
Kelly Murphy / Temporary President of the Senate
Scott Palladino / Ex-officio, Department of Taxation and Finance
Bill Streicher / Ex-officio, County Fire Coordinators Association
Stephanie Tubbs / Ex-officio, Department of Labor
Mandate: The Task Force is responsible for making recommendations to improve volunteer firefighter recruitment and retention. The Task Force is required to submit a report to the Governor and the Legislature on its recommendations to include the following:
- Identifying existing Office of Fire Prevention and Control firefighter training and delivery methods to enhance and streamline training including the use of distance learning;
- The utilization of community colleges, BOCES or state accredited high schools to train firefighters and the creation of pilot programs that will offer Firefighter 1 certification;
- Analyzing the feasibility and necessity of creating a recruitment and retention unit within the Office of Fire Prevention and Control;
- Identifying existing and new tax incentives and benefits for volunteer firefighters;
- Identifying existing recruitment and retention programs in other states and the feasibility of adopting similar programs in New York; and
- Identifying incentives to assist in the recruitment of volunteer firefighters in under-represented and at-risk populations.
Task Force Web Site: https://www.dhses.ny.gov/ofpc/recruitretentiontaskforce/index.cfm
Outline for the Fire District Annual Organizational Meeting
Attached is an outline of all the items to be considered during the Annual Fire District Organizational Meeting to be held the first 15 days in January.
New York State Fire Service Alliance Legislative Issues for the 2022 Legislative Session
The members of the NYS Fire Service Alliance met in Troy, NY on December 4th to determine the 2022 Issues of United Concern. These are the legislative priorities that were decided upon:
- Fair Play Cost Recovery for Fire Departments – Empowers the authority having jurisdiction which provides emergency medical services to have the option of establishing fees and charges for services. During the 2021 session, this bill passed the Senate. It moved from the Assembly Local Governments committee to the Assembly Ways and Means Committee where it will start for the 2022 session. [S.7186 Brooks/A.534A Jones]
- Recruitment and Retention Task Force – Make a chapter amendment to the legislation which created the Recruitment and Retention Task Force to move the date a report is due on its findings to December 31st, 2022, rather than the now unattainable date of April 1st, 2022. [S.7589-B Gaughran/A.9779-A Thiele original legislation; S.864 Gaughran/ A.968 Thiele already passed chapter amendment]
- Reckless Endangerment of an Emergency Service Person – Amend the penal law by adding a new section creating the crime of reckless endangerment of an emergency service person in the second degree. A person is guilty when they knowingly alter or convert a building that impedes egress, and an emergency service person is injured or dies as a result. This would be classified as a class D felony.[S3741 Gaughran/A6087 Zebrowski]
- Timely Adoption of Updated State Fire and Building Prevention Code – Would require that a new building code as published by ICC would be adopted by the NYS Codes Council within two code cycles (6 years). [S.6210-A Skoufis/A.3559-A Hunter provides a framework to accomplish; support amendments to extending the timeline of enactment from 12 months to 72 months]
- Restoration of Dedicated Code Enforcement Funding – The funds in Section 54g of State Finance Law provide state assistance to local governments for support of activities related to fire prevention and building codes. This money has been swept into the General Fund and not used for its intended purpose for 29 years. [S.6970 Kavanagh]
- Pre-Budget ad hoc committee efforts to:
A.) Return local control for use of the cellular 911 communications fees to the counties
B.) Provide state-based funding for books used by the students of the basic fire education courses, specifically BFO & IFO courses and
C.) Provide state funding to offset the cost of the NYS Firefighter’s Cancer Benefit Program to the AHJ paying the premiums
- If The Family & Firefighter Protection Act, which prohibits the sale of mattresses or upholstered furniture that contain intentionally added identified flame retardant chemicals to individuals or households for personal use in residential spaces, gets vetoed this year, the Alliance organizations will reintroduce the measure for the 2022 session. [S.4630-B Kaminsky/Harckham/A.5418-B Englebright]
As these measures work through the legislative process, the Fire Service Alliance will reconvene to strategize and/or identify additional measures to be considered by the Legislature.
What You Need to Know About the Proposed Revisions to the OSHA Fire Brigade Standard
OSHA has proposed a revision to 1910.156 Fire Brigade Standard Attached) that would have significant impacts on how we do business as NYS Fire Districts. This is not a new initiative (been around since at least 2016) but it recently came off the sidelines and is trucking full speed ahead.
DRAFT OF THE PROPOSED OSHA FIRE BRIGADE STANDARD
QUICK SYNOPSIS OF WHAT THE STANDARD COVERS
SMALLL BUSINESS ADVOCACY REVIEW PANEL – SMALL ENTITY REPRESENTATIVES
Contact your federal representatives, congress person and senator!!
Letter Templates available here for those in the immediate Capital Area.
If your Congressperson is different just substitute their name where appropriate.
Letter to Congressman Paul Tonko, https://afdca.org/wp-content/uploads/2021/11/Tonko-Letter-OSHA-regs.docx
Letter to Kirsten Gillibrand, https://afdca.org/wp-content/uploads/2021/11/Gillibrand-Letter-OSHA-regs.docx
Letter to Charles Schumer, https://afdca.org/wp-content/uploads/2021/11/Schumer-Letter-OSHA-regs.docx
Letter to Elise Stefanik, https://afdca.org/wp-content/uploads/2021/11/Stefanik-Letter-OSHA-regs.docx
Cancer Benefit Program State Reporting Requirements
Please read and responds appropriately related to the deadlines for the Cancer Benefit Program from OFPC.
CURRENT OFFICERS AND DIRECTORS CARRY ON, TENTATIVE MEETING DATES FOR 2022
For 2022 the current officers and directors were unanimously re-elected.
President, Tom Rinaldi
1st Vice President, John Meehan
2nd Vice President, Art Hunsinger
Directors: Les Bonesteel, Tom Wood, Joyce Petkus, Ed Woehrle and Mike Podolec
Our Secretary/Treasurer, Sargent at Arms and Chaplin will be appointed at the January meeting.
Tentative Meeting Schedule for 2022: Saturday January 8th, 9AM, the remaining meetings will take place on Thursday evenings; March 10th, May 12th, July 14th, September 8th, and November 10th.
Firefighter Cancer Benefit Program Information You Need to Know
New York State Volunteer Firefighter Cancer Benefit Program by The Hartford
Cancer Protection Designed by Firefighters for Firefighters
Thank you for your membership in the New York State Volunteer Firefighter Cancer Benefit Program. FASNY, NYSAFC and AFCSNY partnered with The Hartford to create a program that offers eligible volunteer firefighters cancer protection as required by GML 205-CC effective January 1, 2019. The coverage will automatically renew on January 1, 2022.
The Program offers two different cancer coverages. The basic program covers the specific cancers listed in GML 205-CC.The enhanced program covers more types of cancer including lung cancer.
IMPORTANT CHANGES Effective January 1, 2022:
- 15% Rate Decrease
- For 2022, the cost of the Basic Program will be $132.60 per firefighter per year
- For 2022, the cost of the Enhanced (all cancers) Program will be $169.15 per firefighter per year
- Contract Change Regarding Eligibility for Coverage:
The definition of Eligible Volunteer Firefighter has been amended to allow for easier determination of eligibility per OFPC guidance:
A volunteer interior firefighter who has five or more years of faithful and actual service in the protection of life and property from fire subsequent to having successfully passed a physical examination which failed to reveal any evidence of Cancer; and, has submitted or is able to submit proof of five years of interior firefighting service by providing verification that he/she has passed at least five yearly certified mask fitting tests as set forth in 29 CFR 1910.134 or the applicable National Fire Protection Association Standards for Mask Fit testing; or, for firefighters who entered fire service prior to January first, 2020, documentation identified by the office of fire prevention and control in rules and regulations promulgated pursuant to subdivision seven of this section which shall include, but not be limited to, training or certification records, health care provider records, internal fire department records, or any combination of official documents capable of evidencing that the firefighter meets the aforementioned requirements
- Contract Change Allowing Optional Coverage for Exterior Firefighters:
The definition of Eligible Volunteer Firefighter has been broadened to include exterior firefighters that meet the definition below. You can now include exterior firefighters on your census, should you wish to purchase this benefit on their behalf. GML 205-CC does not mandate the purchase this benefit for exterior firefighters. Eligibility Description: A volunteer exterior firefighter who has five or more years of faithful and actual service in the protection of life and property from fire subsequent to having successfully passed a physical examination which failed to reveal any evidence of Cancer.
In preparation for 2022, we will be reaching out to you for roster updates beginning on October 25, 2022. If you have any questions, please feel free to contact us at:
(833) 531 1959
NEW YORK CANCER COVERAGE BY VFIS
Everything you need to know about adding or renewing VFIS Cancer Coverage to help better protect your organization and volunteers
STATUTORY CANCER COVERAGE
Who needs to be covered? What is Class 1 and Class 2?
Class 1: All active volunteer firefighters, who meet the eligibility criteria set forth by NYS law. Premium for Statutory Coverage – $137 per member
Class 2: All formerly insured inactive volunteer firefighters, who meet the eligibility criteria set forth by NYS law. Formerly insured inactive volunteers must be covered for 60 months after leaving the fire service. Premium for Statutory Coverage – $123 per member
NEW OPTIONAL CLASSES AVAILABLE
Class 3: All active exterior volunteer firefighters who have five or more years of exterior service and do not meet the eligibility criteria set forth by NYS law. Premium for Statutory Coverage – $137 per member
Class 4: All formerly insured inactive exterior volunteer firefighters. Formerly insured inactive volunteers will be covered for 60 months after leaving the fire service. Premium for Statutory Coverage – $123 per member
OPTIONAL ALL CANCERS ENHANCEMENT AVAILABLE IMPORTANT UPDATE FOR 2022
You can provide coverage beyond what’s required for ANY type of cancer. In additional to the statutory cancer coverage required by the legislation in New York, VFIS has an All Cancers Enhanced Rider which can be added on to an existing policy.
Classes 1 & Classes 3 – for only $51 more per member. | Classes 2 & Classes 4 – for only $47 more per member
Would You Like to work On State Fire Service Legislation?
Have you had enough? Would you like to get involved? The Capital Area will be putting together a more formal discussion group on fire service related state legislation with representatives from the fire districts in the Capital Area, and beyond if interested. Not sure of the structure of the group just yet but we will be having regular conversations concerning fire service-related legislation and communication efforts with the various state representatives from the eight counties that comprise the Capital Area Association. We envision this group to meet virtually most of the time so that there is no travel involved for anyone and we are interested in focusing on the legislative issues confronting our fire district operations at the state and local level. Please drop me an email at email@example.com if you are interested in participating in this group. Looking forward to hearing from you since we would like to get this off the ground for the next legislative session beginning January 1st.
PROPOSED OSHA 1910.156 FIRE BRIGADE STANDARD – YOU ARE NOT GOING TO LIKE THIS!!
OSHA has proposed a revision to 1910.156 Fire Brigade Standard Attached) that would have significant impacts on how we do business as NYS Fire Districts. This is not a new initiative (been around since at least 2016) but it recently came off the sidelines and is trucking full speed ahead. We encourage you to read this proposed document and send comments that can be shared with the committee next Tuesday (10/19/21). They have invited several Fire Officials across the country to take part in 9 hours of hearings next week. Dave Denniston is currently at the NVFC board meeting and they have three representatives here that are preparing the same comments. We need solid data on how this would effect your fire district. Looking for data on additional costs, strain on manpower and other facts that can be presented at the hearings on behalf of NYS Fire Districts. This committee has only 60 days to present the findings and is moving quickly.
Please send Dave Denniston at (firstname.lastname@example.org) any solid concerns and data that hecan present. Comments like “this is crazy”, “it will never happen”, “it would destroy the fire service” will not hold any water with the committee. NVFC is trying to present that this could have a “significant impact” on smaller rural fire departments. It will obviously have significant impacts on any size department, but our chance to be heard here is under this “Small Entity Organization” The SBA is the group responsible to research and present written findings in less than 60 days now.
There may be other opportunities to be heard, you will be kept posted on when and where they may happen. Thanks for the quick turnaround on this.
DRAFT OF THE PROPOSED OSHA FIRE BRIGADE STANDARD
QUICK SYNOPSIS OF WHAT THE STANDARD COVERS
SMALL BUSINESS ADVOCACY REVIEW PANEL – SMALL ENTITY REPRESENTATIVES